Subsection 35(2) of City Council's Procedure Bylaw requires the City Clerk to provide a report to the Executive Committee annually which lists all items and the priority of the items that have been tabled or referred by City Council or one of its committees. The purpose of this report is to provide a list of the most recent outstanding items.
Regular review of outstanding items provides both Council and the City Administration an opportunity to review and refocus priorities and resources as required based on current initiatives, needs of the community and corporate strategy.
None.
No specific public communication is required; however, this report will be posted to the City of Regina website for public viewing.
Lists of Outstanding Items are maintained for City Council and its committees. Items on the list may originate from:
· a recommendation in a report which indicates that another report will be forthcoming;
· a motion adopted to refer an item back to the Administration or to request a report on a related matter;
· a motion adopted by City Council or another committee requesting the Administration to prepare a report.
The Office of the City Clerk is responsible for maintaining and updating the lists. Items remain on the list unless a report or the committee recommends their removal. The lists are updated with additions and deletions, as meetings are held and after review by the Executive Committee.
The following steps were taken to facilitate the annual review of the outstanding items:
· the lists of outstanding items as at December 31, 2019 were circulated to departments for comments;
· the comments and lists were returned to the Office of the City Clerk for consolidation; and
· the updated lists with comments were forwarded to the City Manager for review.
In 2019, the outstanding items reports were first circulated to the affected Committees prior to Executive Committee consideration. This process allows committees to have more detailed discussions of each item with the Administration and among themselves to determine priorities for Council consideration.
Attached to this report, as Schedules “A.1 – A.8”, is a list of the outstanding public session items before City Council and each of its committees. To assist the Committee, the list has been updated by deleting any items which were removed by resolution of committees during the month of December 2019. The Finance and Administration Committee does not have any items on their list of outstanding items.
The last review of outstanding items by Executive Committee was considered on February 13, 2019.
The Executive Committee has been delegated authority to give the City Manager instruction on any changes in priority on the lists of outstanding items for City Council or any of its committees.
Respectfully Submitted,
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Prepared by: {ResUserUser1:First Last, Title}