AT REGINA, SASKATCHEWAN, Wednesday, December 2, 2020

 

AT A MEETING OF City Council

 

AT 1:30 PM

 

These are considered a draft rendering of the official minutes. Official minutes can be obtained through the Office of the City Clerk once approved.

 

Present:

Mayor Sandra Masters, in the Chair

Councillor Lori Bresciani

Councillor John Findura

Councillor Bob Hawkins

Councillor Dan LeBlanc

Councillor Jason Mancinelli

Councillor Landon Mohl

Councillor Terina Shaw

Councillor Cheryl Stadnichuk

Councillor Andrew Stevens

Councillor Shanon Zachidniak

 

 

Also in Attendance:

City Clerk, Jim Nicol

Deputy City Clerk, Amber Ackerman

City Manager, Chris Holden

City Solicitor, Byron Werry

Executive Director, Citizen Services, Kim Onrait

Executive Director, Citizen Experience, Innovation & Performance,
   Louise Folk

Executive Director, City Planning & Community Development,
   Diana Hawryluk

Executive Director, Financial Strategy & Sustainability, Barry Lacey

Director, Assessment, Tax & Utility Billing, Deborah Bryden

Director, Parks, Recreation & Cultural Services, Laurie Shalley

 

 

Confirmation of Agenda


Councillor Shanon Zachidniak moved, seconded by Councillor Lori Bresciani, AND IT WAS RESOLVED, that the agenda for this meeting be approved, as submitted.

Adoption of Minutes


Councillor Lori Bresciani moved, seconded by Councillor Andrew Stevens, AND IT WAS RESOLVED, that the minutes for the meeting held on October 28, 2020 be adopted, as circulated.


RETURNING OFFICER'S COMMUNICATION

CMC20-4              Official Statement of Results - 2020 Municipal/School Board Election

Recommendation

That City Council receive and file this communication.


Councillor Bob Hawkins moved, seconded by Councillor Cheryl Stadnichuk, that City Council receive and file this report.

Councillor Bob Hawkins              Yes
Councillor Cheryl Stadnichuk              Yes
Councillor Andrew Stevens              Yes
Councillor Lori Bresciani              Yes
Councillor John Findura              Yes
Councillor Dan LeBlanc              Yes
Councillor Terina Shaw              Yes
Councillor Shanon Zachidniak              Yes
Councillor Jason Mancinelli              Yes
Councillor Landon Mohl              Yes
Mayor Sandra Master              Yes

The motion was put and declared CARRIED.

ADVERTISED AND PUBLIC NOTICE BYLAW

2020-67              THE REGINA ZONING AMENDMENT BYLAW, 2020 (No. 22)

Councillor Andrew Stevens moved, seconded by Councillor Lori Bresciani, that Bylaw No. 2020-67 be read a third time.  Bylaw was read a third and final time.
 

Mayor Sandra Masters stepped down to enter debate.
Councillor Andrew Stevens assumed the Chair.
Mayor Sandra Masters returned to the Chair prior to the vote.
 

Councillor Andrew Stevens              No
Councillor Bob Hawkins              No
Councillor Cheryl Stadnichuk              No
Councillor Landon Mohl              Yes
Councillor Jason Mancinelli              Yes
Councillor Shanon Zachidniak              No
Councillor Terina Shaw              Yes
Councillor Dan LeBlanc              No
Counicllor John Findura              Yes
Councillor Lori Bresciani              Yes
Mayor Sandra Masters              Yes
 

The motion was put and declared CARRIED.
 

COMMITTEE REPORTS

EXECUTIVE COMMITTEE

CR20-93              2020 Committee Structure Review

Recommendation

That City Council:

 

1.      Approve the committee structure to be revised as follows:

 

a.      The Priorities and Planning Committee be dis-established and its responsibilities be transferred to the Executive Committee., as outlined in Appendix A.

 

b.      The Finance and Administration Committee be dis-established and its responsibilities and delegated authorities be transferred to Executive Committee, as outlined in Appendix A.

 

c.      That item 1(d)(iii) Mayor’s Housing Commission be removed and dis-established

 

d.      That a new Committee of Council, the Operations and Community Services Committee, comprised of five councillors, be established from the dis-establishment of, transfer of the respective responsibilities and delegated authorities as outlined in Appendix B of:

i.  The Community and Protective Services Committee;

ii. The Public Works and Infrastructure Committee.

 

e.      That the following Terms of Reference be added to the Operations and Community Services Committee:

 

Consider and make recommendations to Council regarding decisions related to licensing and bylaw enforcement except where delegated to another Committee.

 

f.        That a new Committee of Council, Community Wellness Committee be established as follows:

i.  comprised of five councillors;

ii. authorized to consider and make recommendations to Council relating to all policy aspects in the areas of housing, poverty reduction, mental and physical wellness, addiction and ‘safe from harm’, discrimination, and other social determinants of health and crime;

iii.           be governed by procedures set out in the The Procedure Bylaw, Bylaw No. 9004 and the Committee Bylaw, Bylaw No. 2009-40 as these bylaws apply to the other main committees of Council; and

iv.           meet once per month at a time to be determined by the City Clerk having regard to avoiding scheduling conflicts with regularly scheduled meetings of Council and its other main committees.

 

g.      That the main committees of City Council be confirmed as follows, with the existing composition and membership requirements, and delegation of authorities, remaining unchanged:

i.  Operations and Community Services

ii. Executive Committee

iii.           Regina Planning Commission

iv.           Community Wellness Committee

 

2.      Direct the City Clerk to prepare a report respecting the membership on the Regina Appeal Board, and recommend changes respecting the Board’s decision-making procedures, for consideration by Executive Committee in Q1 2021.

 

3.      Direct the City Solicitor to make the necessary amendments to The Procedure Bylaw, Bylaw No. 9004, The Regina Administration Bylaw, Bylaw No. 2003-69, The Committee Bylaw, Bylaw No. 2009-40  and any other bylaws necessary to give effect to the changes outlined in this report and that these be considered at the December 16, 2020 meeting of City Council.


Councillor Andrew Stevens moved, seconded by Councillor Bob Hawkins, that the recommendation of Executive Committee contained in the report be concurred in.

Councillor Andrew Stevens moved, in amendment, seconded by Councillor Jason Mancinelli, that the requirement pursuant to section 10 of The Procedure Bylaw, Bylaw No. 9004 respecting delegation submissions for City Council meetings be changed to encourage the submission of a written statement, and that a written statement no longer be required when requesting to appear as a delegation.


Councillor Andrew Stevens               Yes
Councillor Lori Bresciani              Yes
Councillor John Findura              Yes
Councillor Dan LeBlanc              Yes
Councillor Terina Shaw              No
Councillor Shanon Zachidniak              Yes
Councillor Jason Mancinelli              Yes
Councillor Landon Mohl               Yes
Councillor Cheryl Stadnichuk              Yes
Councillor Bob Hawkins              Yes
Mayor Sandra Masters              Yes

The motion was put and declared CARRIED.

The Clerk called the vote on the main motion, as amended.

Councillor Andrew Stevens              Yes
Councillor Bob Hawkins              Yes
Councillor Cheryl Stadnichuk              Yes
Councillor Landon Mohl              Yes
Councillor Jason Mancinelli              Yes
Councillor Shanon Zachidniak              Yes
Councillor Terina Shaw              Yes
Councillor Dan LeBlanc              Yes
Councillor John Findura              Yes
Councillor Lori Bresciani              Yes
Mayor Sandra Masters               Yes

The motion was put and declared CARRIED.

CR20-94              2021 City Council and Committee Meeting Calendar

Recommendation

That City Council:

 

1.      Approve the 2021 meeting schedule of City Council and its main committees, outlined in Appendix A, pending Council approval of recommended changes to the Council Committee structure, as outlined in item EX20-30, as follows:

a.      City Council to meet every second Wednesday at 1:00 p.m., except during July and August;

b.      Executive Committee to meet every second Wednesday at 9:00 a.m. on alternating weeks, except during July and August, as noted in Appendix A;

c.      Regina Planning Commission to meet once per month on Wednesdays at 4:00 p.m.;

d.      Operations and Community Services Committee to meet once per month on Wednesdays at 2:00 p.m., except during July and August, as noted in Appendix A;

e.      Recesses and adjournment for Council and committee meetings be adjusted to reflect the new starting times;

f.        Public release of meeting materials will remain on the Friday afternoon immediately preceding the committee or Council meeting, with this deadline moved to the preceding Thursday in instances where a statutory holiday falls on a Friday; and

g.      The deadline, with no exceptions, for written delegation submissions to City Council will be noon on the Monday preceding the Council meeting, with this deadline moved to the following Tuesday in instances where a statutory holiday falls on Monday.

h.      That the Community Wellness Committee be scheduled on the second Wednesday of each month from 9 a.m. to noon.

i.        That delegations be allowed to request to attend and address committee and City Council meetings through virtual technology or in person.

 

2.      Direct the City Solicitor to make the necessary amendments to The Procedure Bylaw, Bylaw No. 9004 and The Committee Bylaw, Bylaw No. 2009-40 as outlined in this report and that these be considered at the December 16, 2020 meeting of City Council.


Councillor Andrew Stevens moved, seconded by Councillor Jason Mancinelli, that the recommendation of Executive Committee contained in the report be concurred in.

Councillor Lori Bresciani moved, in amendment, seconded by Councillor Andrew Stevens, that the Operations and Community Services Committee start time be adjusted to convene at 4:00 p.m.

Councillor Lori Bresciani              Yes
Councillor John Findura              Yes
Councillor Dan LeBlanc              No
Councillor Terina Shaw              Yes
Councillor Shanon Zachidniak              No
Councillor Jason Mancinelli              No
Councillor Landon Mohl              Yes
Councillor Cheryl Stadnichuk              No
Councillor Bob Hawkins              No
Councillor Andrew Stevens              Yes
Mayor Sandra Masters              No

The motion was put and declared LOST.

The Clerk called the vote on the main motion.

Councillor Andrew Stevens              Yes
Councillor Bob Hawkins              Yes
Councillor Cheryl Stadnichuk              Yes
Councillor Lori Bresciani              Yes
Councillor John Findura              Yes
Councillor Dan LeBlanc              Yes
Councillor Terina Shaw              Yes
Councillor Shanon Zachidniak              Yes
Councillor Jason Mancinelli              Yes
Councillor Landon Mohl              Yes
Mayor Sandra Masters              Yes

The motion was put and declared CARRIED.

CR20-95              2021 Elected Official Committee Appointments

Recommendation

The City Council:

 

1.      Appoint and approve the elected member appointments to the committees summarized in Appendix A; and

 

2.      Approve that all appointments be made effective December 2, 2020 with terms of office to December 31, 2021 unless otherwise noted.


Councillor Andrew Stevens moved, seconded by Councillor Shanon Zachidniak, that the recommendation of Executive Committee contained in the report be concurred in.

Councillor Andrew Stevens              Yes
Councillor Landon Mohl              Yes
Councillor Jason Mancinelli              Yes
Councillor Shanon Zachidniak              Yes
Councillor Terina Shaw              Yes
Councillor Dan LeBlanc              Yes
Councillor John Findura              Yes
Councillor Lori Bresciani              Yes
Councillor Andrew Stevens              Yes
Councillor Bob Hawkins              Yes
Councillor Cheryl Stadnichuk              Yes
Mayor Sandra Masters              Yes

The motion was put and declared CARRIED.

CITY MANAGER'S REPORTS

CM20-33              Municipal Revenue Sharing (MRS) Eligibility Criteria

Recommendation

That City Council confirms the following:

 

1.      The City of Regina meets the following eligibility requirements to receive Municipal Revenue Sharing (MRS):

 

          Submission of the annual Audited Financial Statement to the Ministry of Government Relations.

          Submission of the Public Report on Municipal Waterworks to the Ministry of Government Relations.

          In good standing with respect to the reporting and remittance of Education Property Tax.

          Adoption of a Council Procedures Bylaw.

          Adoption of an Employee Code of Conduct.

          All members of Council have filed and annually updated their Public Disclosure Statement Annual Declaration, as required.

 

2.      The City of Regina acknowledges that if any of the above requirements are not met, the MRS grant may be withheld until all requirements are met; and

 

3.      The City Clerk is authorized to sign any Declarations of Eligibility or other documents required for the MRS and submit any documents required to the Ministry of Government Relations.


Councillor Bob Hawkins moved, seconded by Councillor Lori Bresciani, that the recommendation be concurred in.

Councillor Bob Hawkins              Yes
Councillor Cheryl Stadnichuk              Yes
Councillor Andrew Stevens              Yes
Councillor Lori Bresciani              Yes
Councillor John Findura              Yes
Councillor Dan LeBlanc              Yes
Councillor Terina Shaw              Yes
Councillor Shanon Zachidniak              Yes
Councillor Jason Mancinelli              Yes
Councillor Landon Mohl              Yes
Mayor Sandra Masters              Yes

The motion was put and declared CARRIED.

CM20-34              COVID-19 Update

Recommendation

That City Council receive and file this report.


Councillor Jason Mancinelli moved, seconded by Councillor Andrew Stevens, that City Council receive and file this report.

Councillor Jason Mancinelli              Yes
Councillor Shanon Zachidniak              Yes
Councillor Terina Shaw              Yes
Councillor Dan LeBlanc              Yes
Councillor Landon Mohl              Yes
Councillor John Findura              Yes
Councillor Lori Bresciani               Yes
Councillor Andrew Stevens              Yes
Councillor Bob Hawkins              Yes
Councillor Cheryl Stadnichuk              Yes
Mayor Sandra Masters              Yes

The motion was put and declared CARRIED.


Adjournment


Councillor Lori Bresciani moved, seconded by Councillor Bob Hawkins, AND IT WAS RESOLVED, that the meeting adjourn.

The meeting adjourned at 3:27 p.m.

 

 

 

 

 

 

__________________________                                          __________________________

Chairperson                                                                                    Secretary