2017 Review of Public Outstanding Items

Information

Department:	Office of the City Clerk	Sponsors:
Category:	Not Applicable

Attachments

Report Body

CONCLUSION

This report reviews the status of outstanding items that have been referred to the Administration for reports to City Council or any of its committees. The Executive Committee should review the items and provide instructions on the need for any changes to priorities.

BACKGROUND

Subsection 35(2) of City Council's Procedure Bylaw requires the City Clerk to provide a report to the Executive Committee annually which lists all items and the priority of the items that have been tabled or referred by City Council or one of its committees. The purpose of this report is to provide a list of the most recent outstanding items.

DISCUSSION

Lists of Outstanding Items are maintained for City Council and its committees. Items on the list may originate from:

· a recommendation in a report which indicates that another report will be forthcoming;

· a motion adopted to refer an item back to the Administration or to request a report on a related matter;

· a motion adopted by City Council or another committee requesting the Administration to prepare a report.

The Office of the City Clerk is responsible for maintaining and updating the lists. Items remain on the list unless a report or the committee recommends their removal. The lists are updated with additions and deletions, as meetings are held and after review by the Executive Committee. The last review of outstanding items was considered on January 18, 2017.

The following steps were taken to facilitate the annual review of the outstanding items:

• the lists of outstanding items as at December 31, 2017 were circulated to departments for comments;

• the comments and lists were returned to the Office of the City Clerk for consolidation; and

• the updated lists with comments were forwarded to the City Manager for review.

In 2016, the outstanding items reports were first circulated to the affected Committees prior to Executive Committee consideration. This process allows committees to have more detailed discussions of each item with the Administration and among themselves to determine priorities for Council consideration.

Attached to this report, as Appendices “A.1 - A.6”, is a list of the outstanding public session items before City Council and each of its committees. To assist the Committee, the list has been updated by deleting any items which were removed by resolution of committees during the month of December 2017.

RECOMMENDATION IMPLICATIONS

Financial Implications